Who we are
Man Power Contractors UK Ltd ("we", "us", "our") is a staffing and recruitment agency based in the UK. We are the controller of the personal data described in this notice. If you have any questions about how we handle your information, please email info@manpowercontractorsukltd.org.
This notice explains how we collect and use personal data about candidates, workers, clients and visitors to our website, in line with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
The data we collect
Depending on how you deal with us, we may collect:
- Contact details, such as your name, email address, phone number and the company you work for, when you send an enquiry through our website or contact us directly.
- Candidate registration details, including your CV, work history, qualifications, skills, licences and cards, availability and job preferences.
- Right to work information, such as copies of passports, eVisa share code results and other documents we are legally required to check.
- References from previous employers or other referees.
- Criminal record (DBS) checks, only where the role legally requires or permits one.
- Payroll information for workers we pay, such as bank details and your National Insurance number.
- Records of our communications with you.
Some of this information, such as criminal records data or health information you choose to share for reasonable adjustments, is especially sensitive. We only process it where the law allows and take extra care to protect it.
How we use your data
- To respond to enquiries and provide our services to clients.
- To find suitable work for candidates and introduce them to clients.
- To carry out right to work, reference, licence and background checks.
- To pay workers and meet our tax and employment obligations.
- To keep records, handle complaints and defend legal claims.
- To tell you about relevant roles or services, where you have agreed or where it is reasonable to do so.
Our lawful bases
We rely on one or more of the following lawful bases:
- Contract: where we need your data to enter into or carry out a contract with you.
- Legal obligation: for example right to work checks, payroll, tax and record keeping.
- Legitimate interests: to run our recruitment business, match candidates with roles and manage client relationships, where this does not override your rights.
- Consent: where we ask for it, for example for certain marketing. You can withdraw consent at any time.
Who we share it with
We only share your data where necessary, with:
- Clients we introduce you to, for the purpose of considering you for work.
- Payroll providers and other service providers who help us run our business.
- Background check providers, such as DBS umbrella bodies and referencing services.
- Regulators, government bodies and law enforcement, where we are legally required to.
We do not sell your personal data.
International transfers
We aim to keep your data within the UK. If any of it is transferred outside the UK, for example by a service provider, we will only do so with appropriate safeguards in place, as required by UK data protection law.
How long we keep it
We keep personal data only as long as necessary for the purposes set out in this notice, in line with legal requirements such as tax, employment and immigration record keeping rules. When it is no longer needed, we delete or destroy it securely.
Security
We use appropriate technical and organisational measures to protect your data against loss, misuse and unauthorised access. Access is limited to people who need it to do their job.
Your rights
You have the right to:
- Access the personal data we hold about you.
- Ask us to correct inaccurate or incomplete data.
- Ask us to erase your data.
- Ask us to restrict how we use your data.
- Object to our use of your data, including for direct marketing.
- Ask for your data in a portable format.
- Withdraw consent where we rely on it.
Some rights apply only in certain circumstances. To make a request, email info@manpowercontractorsukltd.org. We will respond within the time allowed by law.
Complaints
If you are unhappy with how we have handled your data, please contact us first so we can try to put it right. You also have the right to complain to the Information Commissioner's Office (ICO) at ico.org.uk.
Changes to this notice
We may update this notice from time to time. The date at the top of the page shows when it was last changed.